Make a difference in people’s lives every day. When you join UCLA Health, you’ll be working at an institution that provides leading-edge care to the people of L.A. and throughout the world. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our commitment to care.
Under the general direction of the Administrative Director of Nutrition, the Administrative Assistant plays a key role in supporting the Food & Nutrition Department across all UCLA Health sites. This position is responsible for managing a wide range of administrative functions essential to the department’s operations, including office inventory management, requisitioning office supplies, and personnel requests. The role also involves preparing and maintaining reports, documents, presentations and facilitating office processes, such as space allocation and ensuring smooth daily operations. As the primary clerical support for a specialized business segment, this position requires a proactive individual who can manage multiple tasks effectively and efficiently. Responsibilities include assisting with the coordination of classes, bulletins, memos, and special programs, ensuring timely completion and adherence to department standards. This position offers a dynamic and fast-paced environment, requiring adaptability and the ability to prioritize competing demands in a healthcare setting.
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10+ years of relevant professional experience.
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Bachelor’s degree preferred.
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Strong verbal and written communication skills, with the ability to effectively convey information, present recommendations, and influence outcomes with staff, leadership, and key stakeholders.
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Demonstrated technical proficiency with Microsoft Office Suite, Google Workspace, and other office management systems and tools.
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Strong analytical and problem-solving skills, with the ability to evaluate operational data, identify inefficiencies, monitor performance metrics, and recommend process improvements.
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Demonstrated ability to work effectively with individuals from diverse backgrounds and foster an inclusive, respectful, and collaborative work environment.
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Strong customer service orientation, with the ability to anticipate stakeholder needs, address concerns, and promote a positive service experience.
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Demonstrated initiative, accountability, dependability, and ability to independently manage responsibilities while meeting organizational objectives.
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Ability to effectively prioritize competing demands, manage multiple projects, and maintain composure and productivity in high-pressure situations.
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Excellent interpersonal skills, including the ability to build effective working relationships, navigate challenging situations, and resolve conflicts professionally.
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Demonstrated integrity, sound judgment, discretion, and ability to maintain confidentiality when handling sensitive information.
EMPLOYMENT SCAM ALERT:
UCLA Health Recruitment is currently being targeted by scam artists through external job board sites. Review some tips in order to avoid becoming targeted. El reclutamiento de salud de UCLA actualmente está siendo atacado por estafadores a través de sitios de juntas de trabajo externos. Revisar algunos consejos para evitar ser apuntado.
“The environment is nurturing and fosters growth. When I come to work, I know what I'm doing matters.”
VINCENT, Sr. CLS Specialist, Toxicology
MONICA
I've been blessed to touch so many lives through my serving. It's a privilege to uplift other employees with words of encouragement and a smile.
SOZIT
The first thing i noticed when i joined the team was how everyone is very welcoming and friendly with supportive management. I did not feel like an outsider.
EDGAR
Once I joined, I knew UCLA Health was THE place to be due to the growth potential and training offered
RENE
If you want to grow professionally, this is the right place for you.
ERA
We are family here. We support each other. We collect together.
ELIZABETH
It’s so diverse and inclusive here. There’s always the opportunity to share your thoughts. It's a place where you feel you belong.
JERRY
Your career path at UCLA Health will enable you to follow a myriad of avenues and turns. It opens up a wide variety of opportunities.
ORLANDO
There’s a togetherness and higher level of commitment to teamwork at UCLA Health. We are several groups and teams that work together with a common goal which is to improve our patients experience.
KATHERINE
UCLA Health is a supportive, collaborative, and purposeful environment where leadership is invested in your growth and creating real opportunities. And knowing that what we do matters gives a real sense of purpose.
DR. ISLA GARRAWAY
UCLA has incredible resources and a team science approach. The ability to work with collaborative teams and access the amazing resources around campus is the best part about being at UCLA.
RADU
UCLA is very diverse in its personnel as well as its many research fields studied
JENNA
UCLA Health provides so many opportunities to exchange ideas, share moments and grow. I have learned a lot about team management and relationship building.
SHARON
I was looking for a job to further my career and continue to improve and learn as a therapist.
TARO
I have been blessed to be surrounded by supportive colleagues who aspire me to be the best version of myself.
Awards & recognition
