Make a difference in people’s lives every day. When you join UCLA Health, you’ll be working at an institution that provides leading-edge care to the people of L.A. and throughout the world. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our commitment to care.
As the Academic Personnel (AP) Analyst 3, you will serve as the department’s subject matter expert for academic personnel matters, managing faculty recruitment, appointments, advancements, separations, dossier preparation, leave administration, benefits, payroll, and employee relations.
You will advise faculty and leadership on academic personnel policies, ensure compliance with university and departmental guidelines, and coordinate credentialing, privileging, visa sponsorships, and special licensing programs. This role requires strong analytical skills, sound judgment, and the ability to independently resolve personnel and payroll issues while providing strategic guidance to support departmental goals.
Annual Salary Range: $80,700.00 – $168,500.00
This position has a target salary of $80,700.00
Required:
- 4-6 years of subject matter expertise for area(s) of greatest % responsibility
- Bachelor’s Degree and/or equivalent combination of education and experience.
- Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union
- contracts, and the procedures and practices that govern academic personnel administration.
- Thorough knowledge of local, i.e., DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
- Thorough knowledge of Compensation Plan bylaws, including Outside Professional Activities, and the procedures and practices that govern these.
- Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.
- Demonstrated ability to effectively prioritize work and manage divergent needs.
- Demonstrated ability to work independently and complete projects within specified deadlines.
- Adept in handling sensitive information and/or situations and maintaining strict confidentiality.
- Adept in meeting deadlines despite frequent interruptions.
- Adept in composing business, personnel, and/or payroll correspondence.
- Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
- Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.
- Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.
- Demonstrated ability to communicate medical, policy, and administrative information in English
Preferred:
- 1-3 years UCPath / PeopleSoft or equivalent payroll system
- 1-3 years Opus/Interfolio or equivalent dossier system
- 1-3 years Academic Recruit or equivalent recruitment system
EMPLOYMENT SCAM ALERT:
UCLA Health Recruitment is currently being targeted by scam artists through external job board sites. Review some tips in order to avoid becoming targeted. El reclutamiento de salud de UCLA actualmente está siendo atacado por estafadores a través de sitios de juntas de trabajo externos. Revisar algunos consejos para evitar ser apuntado.
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VINCENT, Sr. CLS Specialist, Toxicology
MONICA
I've been blessed to touch so many lives through my serving. It's a privilege to uplift other employees with words of encouragement and a smile.
SOZIT
The first thing i noticed when i joined the team was how everyone is very welcoming and friendly with supportive management. I did not feel like an outsider.
EDGAR
Once I joined, I knew UCLA Health was THE place to be due to the growth potential and training offered
RENE
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ERA
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ELIZABETH
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JERRY
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ORLANDO
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KATHERINE
UCLA Health is a supportive, collaborative, and purposeful environment where leadership is invested in your growth and creating real opportunities. And knowing that what we do matters gives a real sense of purpose.
DR. ISLA GARRAWAY
UCLA has incredible resources and a team science approach. The ability to work with collaborative teams and access the amazing resources around campus is the best part about being at UCLA.
RADU
UCLA is very diverse in its personnel as well as its many research fields studied
JENNA
UCLA Health provides so many opportunities to exchange ideas, share moments and grow. I have learned a lot about team management and relationship building.
SHARON
I was looking for a job to further my career and continue to improve and learn as a therapist.
TARO
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