Make a difference in people’s lives every day. When you join UCLA Health, you’ll be working at an institution that provides leading-edge care to the people of L.A. and throughout the world. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our commitment to care.
The Admin Assistant III assist Custodian of Records & Image Quality Assurance, and is responsible for (but not limited to) performing some Legal Desk duties in addition to complex Digital Librarian computer job duties. The Admin Assistant III t demonstrates complex and advanced IDX Quality Assurance and GE Centricity Image Quality Assurance competencies, following HIPAA guidelines and documentation. The Admin Assistant III is responsible for all revenues collected by subordinate staff for image duplication, subpoena, and clerical fees. The Admin assistant III as requested, functions as the Image Librarian with a high degree of independence. Special projects to be assigned.
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1. Comprehensive knowledge of Subpoena processing, practices and policies. 2. Detailed knowledge of Department, Enterprise, & UC policies for release of medical records, including State of California evidence codes. 3. Speaking skills to clearly communicate information to physicians, staff, and patients using correct grammar, and vocabulary. 4. Customer communication skills and manners to process volumes of inquiries with tact and diplomacy. 5. Reading skills to understand forms, training manuals, accounting forms, and other written materials prepared in standard English. 6. Writing skills to prepare deposit forms, film jackets, addresses, and other records legibly and accurately. 7. Ability to maintain subpoena data files and deposit logs in an orderly fashion. 8. Ability to prioritize multiple tasks, shifting workloads, and frequent deadlines to complete tasks within time allotted. 9. Physical ability to lift wire baskets of x-rays or boxed supplies weighing approximately 25 pounds required. 10. Physical ability to reach and pull out files weighing several pounds from shelving approximately 8 feet in height required. 11. Physical ability to stand for long periods during the shift required. 12. Interpersonal skills to interact as part of a team while maintaining cooperative working relationships. 13. Ability to fill out JCAHO forms, tests and procedures and maintain HIPAA compliance. 14. Knowledge and experience on current departmental systems. 15. Ability to be flexible with working hours given adequate notice. 16. Ability to accept and carry out oral and written instructions accurately. 17. Excellent interpersonal skills to communicate effectively and diplomatically with patients, visitors, staff, physicians in person or on the telephone. 18. Skill in performing all daily tasks independently, while working as part of a team, within a demanding environment. 19. Ability to distinguish between and knowledge of the types of radiological procedures performed. 20. Established skill in performing under the stress of frequent interruptions and/or distractions.
19. Ability to be courteous, professional, and diplomatic in any given situation, particularly with patients who are anxious and stressed.
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“The environment is nurturing and fosters growth. When I come to work, I know what I'm doing matters.”
VINCENT, Sr. CLS Specialist, Toxicology
MONICA
I've been blessed to touch so many lives through my serving. It's a privilege to uplift other employees with words of encouragement and a smile.
SOZIT
The first thing i noticed when i joined the team was how everyone is very welcoming and friendly with supportive management. I did not feel like an outsider.
EDGAR
Once I joined, I knew UCLA Health was THE place to be due to the growth potential and training offered
RENE
If you want to grow professionally, this is the right place for you.
ERA
We are family here. We support each other. We collect together.
ELIZABETH
It’s so diverse and inclusive here. There’s always the opportunity to share your thoughts. It's a place where you feel you belong.
JERRY
Your career path at UCLA Health will enable you to follow a myriad of avenues and turns. It opens up a wide variety of opportunities.
ORLANDO
There’s a togetherness and higher level of commitment to teamwork at UCLA Health. We are several groups and teams that work together with a common goal which is to improve our patients experience.
DAVID
UCLA Health walks the walk and talks the talk! It's an incredible feeling to work for an organization that always puts the patient first. I am honored to work in full alignment with the UCLA Health Mission and Vision.
DR. ISLA GARRAWAY
UCLA has incredible resources and a team science approach. The ability to work with collaborative teams and access the amazing resources around campus is the best part about being at UCLA.
RADU
UCLA is very diverse in its personnel as well as its many research fields studied
JENNA
UCLA Health provides so many opportunities to exchange ideas, share moments and grow. I have learned a lot about team management and relationship building.
SHARON
I was looking for a job to further my career and continue to improve and learn as a therapist.
TARO
I have been blessed to be surrounded by supportive colleagues who aspire me to be the best version of myself.
Awards & recognition
