Make a difference in people’s lives every day. When you join UCLA Health, you’ll be working at an institution that provides leading-edge care to the people of L.A. and throughout the world. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our commitment to care.
The Executive Assistant will provide executive-level administrative support to Executives of the Department of Anesthesiology and provide supervision to the assigned Operations and Administrative Support Team (OAST) members in the areas of clinical service and basic science research. You will support the day-to-day logistics, professional development, recruitment and training efforts, coaching and culture of the office. The Executive Assistant serves as the communication liaison for assigned executives. You will receive information, possibly of a confidential and sensitive nature, and triage/route/monitor appropriately in a gracious, diplomatic manner. You will provide support for the department by collaborating with department staff and UCLA offices while carrying out special projects as assigned.
Salary Range: $68800 – $141000
Required:
- Demonstrated experience in managing a complex executive office and the work of subordinates.
- Demonstrates strong service orientation.
- Proven superior interpersonal skills to foster and maintain effective relationships with faculty, colleagues, University officials, patients, VIPs, donors, and the public.
- Skills to evaluate issues and identify resolutions.
- Mathematical skills to perform basic accounting transactions, develop budgets, reconcile financial statements, monitor expenses, process reimbursements, and assist in the preparation of grant proposals.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
- Ability to work on an independent basis, under pressure of competing deadlines, and with frequent interruptions.
- Skill in prioritizing assignments to accurately reflect the relative importance of job responsibilities, and to complete work in a timely manner despite variations in workload and special assignments.
- Strong knowledge of office software such as Outlook, Word, Excel, PowerPoint.
- Excellent organizational and problem-solving skills with ability to multitask.
- Strong internet skills and ability to use web-based tools.
- Knowledge of graphic design and communications practices sufficient to design attractive and effective promotional materials.
- Ability to work independently and to formulate action plans.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Ability to use independent judgment to maintain Executive’s calendar and plan departmental events.
- Skill in using electronic calendaring systems and e-mail.
- Knowledge of events management, including site selection, making travel arrangements, and processing reimbursements.
- Ability to maintain and/or streamline a complex computer and paper filing system sufficient to retrieve documents quickly and efficiently. Ability to work occasional overtime, nights, and weekends.
- Working knowledge of the organization’s processes and procedures, rules and regulations.
Preferred:
- Bachelor’s degree in related area and/or 2yrs leadership experience in medical administration.
- Working knowledge of medical/legal terminology.
EMPLOYMENT SCAM ALERT:
UCLA Health Recruitment is currently being targeted by scam artists through external job board sites. Review some tips in order to avoid becoming targeted. El reclutamiento de salud de UCLA actualmente está siendo atacado por estafadores a través de sitios de juntas de trabajo externos. Revisar algunos consejos para evitar ser apuntado.
“The environment is nurturing and fosters growth. When I come to work, I know what I'm doing matters.”
VINCENT, Sr. CLS Specialist, Toxicology
MONICA
I've been blessed to touch so many lives through my serving. It's a privilege to uplift other employees with words of encouragement and a smile.
SOZIT
The first thing i noticed when i joined the team was how everyone is very welcoming and friendly with supportive management. I did not feel like an outsider.
EDGAR
Once I joined, I knew UCLA Health was THE place to be due to the growth potential and training offered
RENE
If you want to grow professionally, this is the right place for you.
ERA
We are family here. We support each other. We collect together.
ELIZABETH
It’s so diverse and inclusive here. There’s always the opportunity to share your thoughts. It's a place where you feel you belong.
JERRY
Your career path at UCLA Health will enable you to follow a myriad of avenues and turns. It opens up a wide variety of opportunities.
ORLANDO
There’s a togetherness and higher level of commitment to teamwork at UCLA Health. We are several groups and teams that work together with a common goal which is to improve our patients experience.
DAVID
UCLA Health walks the walk and talks the talk! It's an incredible feeling to work for an organization that always puts the patient first. I am honored to work in full alignment with the UCLA Health Mission and Vision.
DR. ISLA GARRAWAY
UCLA has incredible resources and a team science approach. The ability to work with collaborative teams and access the amazing resources around campus is the best part about being at UCLA.
RADU
UCLA is very diverse in its personnel as well as its many research fields studied
JENNA
UCLA Health provides so many opportunities to exchange ideas, share moments and grow. I have learned a lot about team management and relationship building.
SHARON
I was looking for a job to further my career and continue to improve and learn as a therapist.
TARO
I have been blessed to be surrounded by supportive colleagues who aspire me to be the best version of myself.
Awards & recognition
