Make a difference in people’s lives every day. When you join UCLA Health, you’ll be working at an institution that provides leading-edge care to the people of L.A. and throughout the world. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our commitment to care.
Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health.
Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:
- Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries
- Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures
- Ensuring the correct coding of transactions and providing supporting documents as needed
- Assist in additional duties for the department
- Ability to perform basic mathematical calculations quickly and accurately
- Ability to maintain confidentiality and tact relative to administrative, medical, and personnel issues
- Ability to use a PC and an assortment of software programs such as Microsoft Word and Excel, as well as a printer and copier
- Verbal communication to speak with individuals of varying backgrounds to obtain and convey specific and sensitive information
- Skill in handling work assignments independently or with minimal supervision
- Ability to establish and maintain professional, helpful, and courteous relationships with patients, physicians, faculty, staff, and other individuals from Hospital and Campus
- Interpersonal skills sufficient to interact daily on a one-to-one basis in person and via telephone with faculty members, clinic personnel and other University staff while maintaining a calm and professional demeanor
- Skill in prioritizing tasks and working productively under pressure of frequent interruptions/distractions and high-volume workload in order to meet deadlines
- Knowledge of UCLA Medical Center and Campus policies and procedures in regard to purchasing and accounting as well as other policies related to position
- Familiarity with online purchasing systems such as BruinBuy Plus or Jaggaer
EMPLOYMENT SCAM ALERT:
UCLA Health Recruitment is currently being targeted by scam artists through external job board sites. Review some tips in order to avoid becoming targeted. El reclutamiento de salud de UCLA actualmente está siendo atacado por estafadores a través de sitios de juntas de trabajo externos. Revisar algunos consejos para evitar ser apuntado.
“The environment is nurturing and fosters growth. When I come to work, I know what I'm doing matters.”
VINCENT, Sr. CLS Specialist, Toxicology
MONICA
I've been blessed to touch so many lives through my serving. It's a privilege to uplift other employees with words of encouragement and a smile.
SOZIT
The first thing i noticed when i joined the team was how everyone is very welcoming and friendly with supportive management. I did not feel like an outsider.
EDGAR
Once I joined, I knew UCLA Health was THE place to be due to the growth potential and training offered
RENE
If you want to grow professionally, this is the right place for you.
ERA
We are family here. We support each other. We collect together.
ELIZABETH
It’s so diverse and inclusive here. There’s always the opportunity to share your thoughts. It's a place where you feel you belong.
JERRY
Your career path at UCLA Health will enable you to follow a myriad of avenues and turns. It opens up a wide variety of opportunities.
ORLANDO
There’s a togetherness and higher level of commitment to teamwork at UCLA Health. We are several groups and teams that work together with a common goal which is to improve our patients experience.
DAVID
UCLA Health walks the walk and talks the talk! It's an incredible feeling to work for an organization that always puts the patient first. I am honored to work in full alignment with the UCLA Health Mission and Vision.
DR. ISLA GARRAWAY
UCLA has incredible resources and a team science approach. The ability to work with collaborative teams and access the amazing resources around campus is the best part about being at UCLA.
RADU
UCLA is very diverse in its personnel as well as its many research fields studied
JENNA
UCLA Health provides so many opportunities to exchange ideas, share moments and grow. I have learned a lot about team management and relationship building.
SHARON
I was looking for a job to further my career and continue to improve and learn as a therapist.
TARO
I have been blessed to be surrounded by supportive colleagues who aspire me to be the best version of myself.
Awards & recognition
