Grant Project Manager
Posting Category: Clerical/Administrative
Work Location: US – Westwood, CA
UCLA Title: Analyst, Public Administration
Job #: H92646
Work Hours: M-F
Job Type: Career
Salary Range: $23.04 / $4008 – $45.55 / $7925
Layoff Referral Deadline: 9/20/2017
Bargaining Unit: 99
Posted Date: September 6, 2017
Grant Project Management includes: Managing individual-investigator and small grant projects. Including setting up detailed checklists, timelines, recurring meetings and keeping application team on track for successful application, drafting and reviewing required grant application administrative components, grant editing, and coordinating with GSU staff on additional support as needed. Keep accurate records of identified opportunities, outreach, tracking status, progress and deadlines on a daily basis. Supervising student assistants to identifying funding opportunities such as NIH and other funding agencies, verifying eligibility and researching faculty expertise and interest utilizing NIH RePORTER, UCLA website, PubMed and other sites as needed. Developing weekly report on funding opportunities, selected faculty researchers, their funding history and other items as relevant and sending personal correspondence to interested investigators. Supporting additional larger and more complex grant applications as needed and as assigned by the Director including drafting individualized letters of support, editing biosketches for accuracy and adherence to published standards, writing professional letters and emails including initial outreach and follow up as needed and training and overseeing similar work being done by the student staff. Additional GSU office support as needed. Develop and maintain acute awareness of funding application submission requirements, ability to research investigator questions including knowledge of review criteria and required documentation while reviewing upcoming notices for yearly changes to grant application rules and procedures. Detailed knowledge of available resources (CTSI services, cores, etc.) to provide guidance to investigators. Research, develop, and draft templates and boilerplate language of grant components for use with individual-investigator grant applications and more complex grant applications. The candidate will be an ambassador of the unit and successfully reach out to scientists and administrators and maintain excellent relationships.
1. Ability to work efficiently and maintain positivity under intense pressure, short deadlines, and demanding, often competing requirements.
2. Demonstrated skill in working as part of a collaborative team, sharing responsibility and ability to establish and maintain cooperative working relationships, to create meaningful connections and communication with faculty researchers.
3. Analytical skills to assess requirements from grant application announcements and condense into concrete and concise reports. Ability to formulate logical solutions, develop alternative solutions and to make recommendations based on situational judgment, problem solving, and inductive reasoning.
Excellent Computer skills (i.e. Word, Excel, outlook e-mail, internet, PowerPoint, database software) E-calendars, online scheduling assistant software, teleconferencing and webinars.
4. Skill in reading comprehension, writing grammatically correct letter and reports. Verbal reasoning including ability to speak to individuals using appropriate grammar and vocabulary to obtain or distribute detailed information. Knowledge of UCLA School of Medicine policies and procedures preferred.
5. Ability to handle multiple projects with various deadlines.
6. Ability to manage a heavy workload with constant interruptions and changing priorities and to ensure completion of all work in a timely manner with rapid turnaround. Skill in working independently but with supervision and to actively seek additional responsibility, comfort with flexibility in daily tasks due to changing demands.
7. Skill in recognizing and analyzing information to recommend solutions. Demonstrated skill in organizing material and information in a systematic and accurate way to minimize errors, maintain detailed and accurate records for reporting purposes.
8. Successful candidate will have a sharp eye for detail and accuracy along with knowledge of grant applications and/or background in science, medicine, or a related technical field.